The following terms of business apply to all engagements accepted by Thaddeus Services Ltd. All work is carried out under these terms except where changes are expressly agreed in writing.
1.1 Where you give us confidential information we shall at all times keep it confidential, except as required by law or as provided for in regulatory, ethical or other professional pronouncements applicable to this engagement. We will not be liable for any loss, damage or costs arising from our compliance with statutory or regulatory obligations.
1.2 Our professional indemnity insurer is Hiscox Underwriting Ltd, 22 Bishopsgate, London, EC2N 4BQ. The geographical limit is worldwide. The applicable courts are worldwide excluding claims brought in the USA and Canada.
2.1 If during the provision of professional services to you, you need advice on investments, we may have to refer you to someone who is authorised by the Financial Conduct Authority [or licensed by a Designated Professional Body], as we are not.
3.1 In some circumstances we may receive commissions or other benefits for introductions to other professionals or transactions we arrange for you. In this case we will notify you in writing of the amount, the terms of payment and receipt of any such commissions or benefits. The fees you would otherwise pay as described below will not be reduced by such amounts. You agree that we can retain the commission or other benefits without being liable to account to you for any such amounts.
4.1 During our work we will collect information from you and others acting on your behalf and will return any original documents to you following work done.
4.2 Whilst certain documents may legally belong to you, unless you tell us not to, we intend to destroy correspondence and other papers that are more than seven years old, except documents we think may be of continuing significance. You must tell us if you wish us to keep any document for any longer period.
5.1 We reserve the right during our engagement with you to deliver services to other clients whose interests might compete with yours or are or may be adverse to yours, subject to 6 below. We confirm that we will notify you immediately should we become aware of any conflict of interest involving us and affecting you/the organisation.
5.2 If a conflict of interest should arise, either between two or more of our clients, or in the Provision of multiple services to a single client, we will take such steps as are necessary to deal with the conflict.
6.1 We confirm that where you give us confidential information we shall at all times keep it confidential, except as required by law or as provided for in regulatory, ethical or other professional statements relevant to our engagement.
7.1 We may obtain, use, process and disclose personal data about you in order that we may discharge the services agreed under this engagement letter, and for other related purposes including updating and enhancing client records, analysis for management purposes and statutory returns, crime prevention and legal and regulatory compliance.
You have a right of access, under data protection legislation, to the personal data that we hold about you. We confirm that when processing data on your behalf we will comply with the provisions of the Data Protection Act 2018 and General Data Protection Regulations. For the purposes of the Data Protection Act 2018 and General Data Protection Regulations, the Data Controller and Data
Protection Officer in relation to personal data supplied about you is Sara Roberts.
8.1 We wish to provide a high quality of service at all times. If at any time you would like to discuss with us how we could improve our service, or if you are dissatisfied with the service you are receiving please let us know by contacting Sara Roberts.
8.2 In order for us to provide you with a high quality service on an on-going basis, it is essential that you provide us with relevant records and information when requested, reply to correspondence in a timely manner and otherwise follow the terms of agreement between us set out in this Standard terms of Business and associated Engagement Letter. We therefore reserve the right to cancel the engagement between us with immediate effect in the event of:
9.1 Only someone who is a party to this agreement has the right under the Contracts (Rights of Third Parties) Act 1999 to enforce any of its terms. This clause does not affect any right or remedy that exists independently of the Act.
9.2 The advice we give you is for your sole use and is confidential to you and will not constitute advice for any third party to whom you may communicate it. We will accept no responsibility to third parties for any aspect of our professional services or work that is made available to them.
10.1 Our fees are calculated on the basis of the time spent on your affairs by the principals and staff and on the levels of skill or responsibility involved. Our fees will be billed at intervals agreed with you, together with outlays and our invoices will be due for payment when issued.
10.2 If we need to do work outside the responsibilities outlined in our engagement letter, we will advise you in advance. This will involve additional fees.
10.3 We sometimes ask clients to pay a proportion of their fee on a monthly standing order. These standing orders will be applied to fees for work performed under our engagement letter for the current and ensuing years.
10.4 We reserve the right to charge interest on overdue accounts at the current rate under the Late Payment of Commercial Debts (Interest) Act 1998. We also reserve the right to terminate our engagement and cease acting if payment of any fees billed is unduly delayed.
11.1 Our engagement with you is governed by, and interpreted in accordance with, English Law. The Courts of England shall have exclusive jurisdiction in relation to any claim, dispute or difference concerning our engagement letter and terms of business and any matter arising from or under them. Each party irrevocably waives any right it may have to object to any action being brought in those courts, to claim that the action has been brought in an inconvenient forum, or to claim that those courts do not have jurisdiction.
11.2 If any provision in this Standard Terms of Business or any associated engagement letter, or its application are found to be invalid, illegal or otherwise unenforceable in any respect, the validity, legality or enforceability of any other provisions shall not in any way be affected or impaired.
12.1 Internet communications are capable of data corruption and therefore we do not accept any responsibility for changes made to such communications after their dispatch. It may therefore be inappropriate to rely on advice contained in an email without obtaining written confirmation of it. We do not accept responsibility for any errors or problems that may arise through the use of internet communication and all risks connected with sending commercially sensitive information relating to your business are borne by you. If you do not agree to accept this risk, you should notify us in writing that email is not an acceptable means of communication.
12.2 It is the responsibility of the recipient to carry out a virus check on any attachments received.
13.1 We will provide our professional services as outlined in this letter with reasonable care and skill. However, we will not be held responsible for any losses arising from the supply by you or others of incorrect or incomplete information, or your or others' failure to supply any appropriate information or your failure to act on our advice or respond promptly to communications from us or other relevant authorities.
13.2 You agree to hold harmless and indemnify us against any misrepresentation, whether intentional or unintentional, supplied to us orally or in writing in connection with this agreement. You have agreed that you will not bring any claim in connection with services provided to you by the firm against any of our employees on a personal basis.
13.3 Our work is not, unless there is a legal or regulatory requirement, to be made available to third parties without our written permission and we will accept no responsibility to third parties for any aspect of our professional services or work that is made available to them.
14.1 You are not permitted to us our name in any statement or document that you may issue unless our prior written consent has been obtained. The only exception to this restriction would be statements or documents that in accordance with applicable law are to be made public.
15.1 In the course of our providing services to you we may provide advice or reports or other work products in draft or interim form, or orally. However, final written work products will always prevail over any draft, interim or oral statements. Where you request it, we will provide you with written confirmation of matters stated orally.
1.1.1 There are many areas where we can be of assistance and we will be pleased to discuss any matters with you. These other services include:
(a) reports in support of returns or claims, e.g., insurance company certificates, government grants, etc.;
(b) advice on the selection and implementation of computer systems;
(c) investigations for special purposes, e.g., acquisitions of other businesses or examination of specific aspects of your business; and
(d) advice on the selection and recruitment of staff.
2.1.1. Should you require advice on investment business which we are unable to give as we are not authorised by the Financial Services Authority we can introduce you to a suitable PTP.
2.1.2 The PTP will issue you with his own terms and conditions letter, will be remunerated separately for their services and will take full responsibility for compliance with the requirements of the Financial Services and Markets Act 2000. We will act as introducers but would be pleased to comment on, or explain any advice received and if required attend any meetings with you.
2.1.3 We will inform you if any introductory fee/ commission is received and agree with you how this is to be dealt with at that time. In general, we do not receive any introductory fee/commission. The income received by that firm in respect of advice given to you will be advised to you by the PTP directly.
If you have any questions about this privacy statement you can contact us at manager@thaddeus-services.co.uk.
Thaddeus Services Ltd will review and may update this statement from time to time. You should check this page periodically to ensure that you are aware of any changes. Thaddeus Services Ltd is a Private Limited Company Registered in England and Wales.
Company number: 12013210
Registered office: Suite 1, Unit 2, Stansted Courtyard , Parsonage Road, Takeley, Essex, CM22 6PU.
This policy sets out the different areas where your privacy is concerned.
Thaddeus Services Ltd only collects information in one way: when you directly give it to us. When you purchase our services or communicate with us, we will request certain information from you in order to be able to provide the services that we are contracted to provide. All this information requires a direct action by you at that time in order for us to receive it.
Thaddeus Services Ltd will not retain your personal information longer than necessary. We will hold onto the information you provide for as long as is necessary in order to provide contracted services to you.
If legally required or if it is reasonably necessary to meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce the terms of business as contained in our engagement letter, we may also retain some of your information for a limited period of time as required, even after you have closed your account or it is no longer needed to provide the services to you.
In either event, we will destroy and delete all your personal information six years after the end of the year in respect of which we last perform contracted services. We also keep data for at least five years after the termination of an engagement.
We may keep some data for longer than the minimum required period if we believe this may be relevant to work to be done for you in the future.
We only use the personal information collected from you in order to provide the contracted services. We do not use the personal information for any other purpose. Data is not shared outside of the organisation without express client permission.
In particular, under no circumstances whatsoever would Thaddeus Services Ltd sell or rent your personally identifiable information, gathered as a result of providing contracted services or for any other purpose, to anyone.
We understand that you trust us with your personal information and we are committed to ensuring you can manage the privacy and security of your personal information.
With respect to the information relating to you that ends up in our possession, and recognising that it is your choice to provide us with your personally identifiable information, we commit to giving you the ability to do all of the following, as is your right under the Data Protection Act 2018 and the General Data Protection Regulations:
You may verify the details you have submitted to Thaddeus Services by contacting us at manager@thaddeus-services.co.uk.
You can also contact us by the same method to change, correct, or delete your personal information controlled by Thaddeus Services at any time.
Should you contact us to request that we delete your personal information, we may retain archived copies of your information as required by law or in order for us to comply with our regulatory obligations.
You may request a readable copy of the personal information we hold on you at any time. To do this, please contact us as above.
You have the following rights with regard to data we hold on you:
If you have any queries relating to how Thaddeus Services has processed your personal information you can contact us at manager@thaddeus-services.co.uk.
If you are unhappy with our response to your enquiry about how we have processed your personal information, you have the right to lodge a complaint with the Office of the Information
If you would like more information about the Data Protection Act and the General Data Protection
Regulations you can contact the Information Commissioner's Officer at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AFHelpline: 0303 123 1113
Website: https://ico.org.uk/